Even before this you may have faced a difficult Autumn managing sickness in your team. Experts have said that the common cold and flu will be back with a bang this year after we spent so much of last winter socially distanced.
It is extremely unhelpful of all these germs that the symptoms they bring out in us overlap so much. Is that tickle in the throat the first sign of COVID-19 or simply some seasonal snuffles? Is the fatigue your receptionist is complaining of an onset of flu, or COVID or just the result of one too many Christmas parties?
We have all got to be alert, but we can’t let operations grind to a halt.
Taking care of your team
You have a legal duty of care towards your employees and other people who may visit your premises, and we are all subject to varying coronavirus rules and guidance at different stages of the pandemic. Beyond this, like most employers, we are sure you’ll want to take care of your team.
The latest guidance is for staff to work from home where possible, so you will already be exploring to what extent this will work for your business. For employees still coming in, the first thing you need to do is update your risk assessment. Increasing lateral flow tests for those attending the workplace is a sensible idea.
Face masks are making a comeback, especially in prescribed areas like retail and public transport, whilst regular cleaning never went away. You may want or need to look at social distancing measures again and ventilation remains a key defence against COVID. Fortunately, all the actions you take to stave of coronavirus should help with other seasonal illnesses too.
Sickness management policies
With the health and safety angle covered, you may find it helpful to review your sickness and or absence management policies. Some sectors like care homes do have mandatory COVID vaccination requirements, but most do not. And, except in such sectors, neither are you allowed to insist on knowing people’s vaccination status.
However, a softer approach to vaccines may still have its benefits: such as providing factual information about vaccines to counter conspiracy theories that some staff may believe, and just asking if people mind sharing their vaccination status.
Be careful with how you store this personal information in the light of GDPR, but the more vaccinated people you have and the more you know about it, the easier it may be to manage absence. Your team will be better protected and you will be able to advise on whether someone double-jabbed needs to self-isolate, for instance.
There is a flu vaccine too of course, and you may wish to either permit employees paid time off to get jabbed or even pay for the injections if they can’t get them free. Any outlay for you would likely be more than compensated for if it stopped just one person being off for a fortnight with flu.
Keep the comms flowing
As with all effective HR, communicating information clearly to your staff is essential. If staff can see you are pulling out all the stops to manage sickness in the workplace, they are more likely to be onboard. With well communicated policies they will know the consequences if they break the rules or try to pull a sickie at this busy time of year.